- NAME. The Club shall be called “THE LAKE DISTRICT SKI CLUB
- OBJECTS. The objects of the Club shall be to encourage ski-running and ski mountaineering, particularly in the Lake District; the furtherance of technical skills to this end; to provide information and advice; to facilitate meetings between members; to protect the amenities of the District and to do whatever shall be deemed from time to time to be conducive to these objects.
- GENERAL STATEMENT. All members are reminded by this statement that the Club carries on its activities in a high mountain environment, usually in winter when the hazards of that environment are aggravated by bad weather. It is the duty and responsibility of all members, and in the case of junior members of those with parental responsibility for them, to ensure that they have adequate skills and equipment to cope with the challenges presented by these conditions.
- OFFICERS. The Officers of the Club shall be: A President, a Vice-President and the following Officers namely a Secretary, an Assistant Secretary, a Treasurer, an Assistant Treasurer, a Hut Warden, an Assistant Hut Warden, a Ski Tow Officer, an Assistant Ski Tow Officer, a Membership Secretary, a Child Welfare Officer and a Health and Safety Officer.
- MANAGEMENT AND COMMITTEE. The Management of the Club shall be vested in a Committee consisting of the Officers together with six members elected as hereinafter provided and such additional members, not exceeding three in number, as the Committee for the time being may decide to co-opt. Except where otherwise required by these Rules, a quorum of the Committee shall consist of six members thereof present and competent to vote. Every question shall be decided by a majority of votes, and in the case of equal voting the Chairman shall have a second or casting vote. The Committee shall have powers to nominate Sub-Committees for such purposes and with such executive powers as the Committee may deem necessary. The Committee and Sub-Committees shall have power to consult any person(s) whose advice they may consider helpful. The Committee shall have power to make bye-laws from time to time for the better regulation of the Club huts and ski- tow and such bye-laws shall be posted in the Club members’ hut. The Committee shall have power to fill any casual vacancy occurring among their number until the next Annual General Meeting.
- ELECTION OF OFFICERS AND COMMITTEE. The officers of the Club and elective members of the Committee shall be elected annually at the Annual General Meeting as shall an Honorary Auditor. The retiring officers and elective members of the Committee shall be eligible for re-election to their respective offices or election to other offices provided that the President does not hold the same office for more than three consecutive years. The agenda for the Annual General Meeting shall list all candidates for election as officers or elective members of the Committee, whether nominated by the retiring Committee or by individual members of the Club. Any other later nominations under the provisions of the sentence next following shall be added to the list at the meeting. Any two members of the Club shall be entitled to make an additional nomination for any office including elective membership of the Committee by notice in writing accompanied by the written consent of the nominee to the Secretary at least seven days before the Annual General Meeting. If at such Meeting the number of nominations for office or for elective membership of the Committee does not exceed the number of respective vacancies, the chairman of the meeting shall declare the nominees duly elected, but if the number of nominees shall exceed the number of vacancies an election by ballot shall take place.
- PROPERTY. The property of the Club shall be vested in the Committee for the time being. The Committee may from time to time appoint Trustees in whom shall be vested such part or parts of the property of the Club as the Committee shall direct, and separate trustees may be appointed for any part of the property of the Club. All such trustees shall deal with the property vested in them as directed by resolution of the Committee from time to time. The Club’s ski tow on Raise Mountain shall be available for use only by members of the Club.
- MEMBERSHIP. Membership shall be open to all. ORDINARY MEMBERSHIP. Application for ordinary membership shall be in writing on the Club’s application form. An applicant shall become an ordinary member of the Club immediately upon payment of the annual subscription and, in the event that he fails to pay his subscription by the due date in any year, shall cease to be a member 14 days after that date if it remains unpaid. Annual subscriptions, skiing charges and methods of payment shall be determined and approved by the Committee. Subscriptions become due on 1st October each year. The Committee shall have the power to expel from the Club any member who, in the judgement of the Committee, is unfit to be a member of the Club. ASSOCIATE MEMBERSHIP. The Committee may elect Associate Members. Such members shall be entitled to receive notice of all meetings (excluding Committee meetings) but shall not be entitled to vote thereat, nor shall they be entitled to serve on the Committee. They shall also be entitled to receive details of social functions held by the Club. The subscription for Associate Membership shall be one half of the annual subscription for Ordinary Membership for the time being and such subscription shall cover a period of five years from the date of the Associate Member’s election. Thereafter, subscriptions shall become payable, calculated upon the same basis, for successive five year periods. HONORARY MEMBERSHIP. The Committee may from time to time elect as Honorary Members such persons who have rendered eminent service to either the Club or the sport of skiing or both. Honorary Members shall not pay any fees to the club for membership or for use of the tow and they shall be entitled to the same rights and privileges as ordinary members. JUNIOR MEMBERSHIP. A person under the age of 18 years may become a Junior Member of the Club. Application for Junior Membership shall be made: (a) in the case of juniors under the age of 16 years by any person who has parental responsibility for him; and (b) in the case of any junior aged 16 and 17, by the person himself. The part of this rule that applies to Ordinary Membership shall, save for payment of any subscription, apply to Junior Membership. Upon admission to the Club, Junior Members shall not pay any fees to the Club for membership or for use of the tow. They shall (a) have the right to wear the Club badge and use the Club hut; and (b) be entitled to receive notice of, and attend, any General Meeting of the Club but shall not be entitled to vote thereat; and (c) be eligible for co-option onto any committee or sub-committee but without the right to vote thereat. Upon attaining the age of 18 years Junior Members shall be entitled to become Ordinary Members without further process upon payment of the current annual subscription for Ordinary Membership. All Junior Members under the age of 16 must be under the direct supervision at all times, when using the Club’s facilities, of someone having parental responsibility for him or of some other properly delegated adult. Junior members aged 16 and 17 may use the Club’s facilities without supervision as aforesaid provided that the Child Welfare Officer, or a member properly delegated by the Child Welfare Officer, is present.
- ANNUAL GENERAL MEETING. An Annual General Meeting of the Club, of which at least one month’s notice shall be given, shall be held in Cumbria not later than 30th November each year as the Committee may determine. The business at such meeting shall be the election of the officers and elective members of the Committee for the ensuing year and approval of accounts for the previous year together with any other competent business submitted by the Committee or of which notice shall have been given to the Secretary by any two members of the Club not later than 21 days prior to such meeting. The Secretary shall, at least 14 days before each Annual General Meeting, send to every member of the Club entitled to attend a copy of the accounts made up to the preceding 30th June and of the agenda for the meeting. No business other than that on the agenda shall be introduced at an Annual General Meeting without the consent of two-thirds of the members present and voting. After the conclusion of the Annual General Meeting and before Christmas of the same year, the Secretary shall send to every member a list of the names and contact details of all Officers elected at the Meeting.
- EXTRAORDINARY GENERAL MEETING. An Extraordinary General Meeting may be called by the Committee at any time on giving at least 14 days’ notice and shall be called by the Secretary upon receiving a requisition in writing to that effect signed by any 20 members of the Club entitled to attend thereat and submitting a motion or motions not inconsistent with the Rules of the Club, on giving within 21 days of receiving such requisition not less than 14 nor more than 21 days’ notice. An Extraordinary General Meeting shall be competent to deal only with the business for which it has been called.
- PROCEDURE. At all General Meetings every question (unless otherwise expressly provided for by these Rules) shall be decided by a majority of votes. Every member of the Club present shall have one vote and in the case of equal voting the Chairman shall have a second or casting vote.
- ADDRESSES AND NOTICES. Every member of the Club shall from time to time as may be necessary communicate to the Secretary his correct postal address and all notices posted to such address shall be deemed duly given on the day following the day of posting.
- INTERPRETATION. In these Rules: (a) Words importing the masculine gender shall include the feminine and vice versa. (b) The word “skis” shall include monoboards and snowboards and all other equipment that could sensibly be described as such and the words “ski” and “skiing” shall be construed accordingly. The Committee shall be the sole authority for interpretation of these Rules.
- AMENDMENT. These Rules, or any of them, may be added to, repealed or amended by resolution at any Annual General Meeting, provided that the nature of any proposed alteration is stated in the notice convening the meeting or in the agenda thereof and that no such resolution shall be deemed to have been passed unless it be carried by a majority of at least two thirds of the members voting thereon.
- DISSOLUTION. If at any General Meeting a resolution for dissolution of the Club is passed, such resolution must be confirmed at a subsequent Extraordinary General Meeting convened by the Committee under the provisions of Rule 10 by a majority of at least three-quarters of the members voting thereon and if so confirmed the Club shall be deemed to have been dissolved as from the conclusion of the business at such subsequent Extraordinary General Meeting. The Committee then in office shall remain in being for the purpose of liquidating the affairs of the Club and shall proceed to apply or dispose of the property of the Club to or for such purposes akin to the objects of the Club as defined by Rule 2 as may be decided by the members of the Club present at such subsequent Extraordinary General Meeting and failing such decision as the said Committee shall decide. For the purpose of giving effect to this Rule and for all other purposes which may be necessary for the proper liquidation of the affairs of the Club, the said Committee shall be deemed to retain as long as may be necessary all powers vested in the Committee by these Rules notwithstanding the dissolution of the Club.
Revised Rules approved at the Annual General Meeting 25th October 2013
The changes were to Part of Rule 6, Election of Officers and Committee. The second sentence used to read:
“The retiring officers and elective members of the Committee shall be eligible for re-election to their respective offices or election to other offices provided that the President and Vice-President do not hold the same office for more than three consecutive years after which the President shall not be eligible to serve on the Committee for a period of one year.”
It was changed to that above to give more flexibility and allow the retiring President to remain on Committee so his experience could be retained if the Members wished desirable.
John Burrows, Secretary